Cookie Policy

1. Introduction

1.1 This Cookie Policy explains how Viridis Software Solutions Limited ("we", "us", "our") uses cookies and similar tracking technologies on the MEDRS medical records management system ("Service", "Website").

1.2 By using our Website or Service, you consent to our use of cookies in accordance with this Cookie Policy and our Privacy Policy.

1.3 If you do not agree with our use of cookies, you should disable cookies in your browser settings. However, disabling cookies may limit your ability to use certain features of the Service.

2. What Are Cookies?

2.1 Definition: Cookies are small text files that are stored on your device (computer, tablet, or mobile) when you visit a website. They allow the website to recognize your device and remember information about your visit.

2.2 Cookie Types: Cookies can be:

• First-party cookies: Set by us (medrs.uk domain)
• Third-party cookies: Set by third-party services we use (e.g., analytics providers)
• Session cookies: Temporary cookies that expire when you close your browser
• Persistent cookies: Remain on your device for a set period or until deleted

3. How We Use Cookies

3.1 Essential Cookies

These cookies are necessary for the Website and Service to function. They enable core functionality such as:

• Session Management: Maintaining your login session and authentication state
• Security: Preventing unauthorized access and protecting against fraud
• User Interface: Remembering your preferences and display settings

Cannot be disabled: These cookies are essential for the Service to function.

3.2 Functional Cookies

These cookies enhance functionality and personalize your experience:

• User Preferences: Remembering your language, timezone, and display settings
• Form Data: Remembering form inputs to prevent data loss
• User Interface: Remembering sidebar state, filters, and view preferences

3.3 Analytics Cookies

These cookies help us understand how visitors use our Website:

• Google Analytics: We use Google Analytics with anonymized IP addresses to analyze Website usage
• Performance Monitoring: Tracking page load times and error rates

Privacy: Analytics cookies are anonymized and do not identify individual users.

4. Managing Cookies

4.1 Browser Settings: Most browsers allow you to control cookies through their settings. You can:

• View and delete cookies stored on your device
• Block all cookies or only third-party cookies
• Set preferences for specific websites

4.2 Impact of Disabling Cookies: Disabling cookies may limit your ability to use certain features of the Service, including login functionality.